Crologics > Software : ATRT

Functions
	The Reporting Toolset facilitates the process of generating and consolidating files that are used to track project activities.
		Tracks project status, budget and resource usage against the anticipated project management plan The toolset extracts information from (multiple) Microsoft Project data files Allows PMOs to forecast and manage progress (and related variances) against the plan Generate and email reports in Microsoft Excel to the PMO Electronic actuals are then automatically inputted directly back into Microsoft Project, reducing the amount of manual work.

About
	Standalone GUI application developed in .NET Executes and streamlines PMO administrative tasks Customizable to meet changing requirements within PMO office Updates can include any PKI stored in Microsoft Project Ideal for small to medium projects (<1000 resources). Over 40 projects are using the Automated Time Reporting Toolset (ATRT) globally Project plans must have a resource and budget allocated to a task (prerequisite)
	Crologics Reports
		• Management reports automatically produced include:
		Weekly Timesheets (TDOCs) Executive Summary Reports Variance Summary Reports Expected Time to Completion (ETC) Reports
	Management reports are created automatically and distributed exactly as TDocs from previous week’s data. Managers review, make appropriate changes and send to PMO to update the Master Plan.
		• The reports contain:
		Variance Detail Report Tasks Not Started (but Start Date passed) Tasks Not Finished (but Finish Date passed) 100% Complete Tasks

Value
		Decreased upfront administrative duties Reduced time spent on timelines, budgets and resource management Internal savings due to the automation of key PMO activities Frees up more time for Project Managers, allowing them to focus on additional activities that will contribute to the success of the program Simple tool that can be implemented on a project immediately

How Does it Work?

	The toolset has a set process that is repeated on a weekly basis. The following outlines the activities that take place each week.
		On Tuesday of each week, the PMO generates and distributed TDocs to all team members. Team members complete time for the week on the Microsoft Excel file. Contractors receive TDocs as per their email address. PMO must check the WBS plans before submitted timesheets on Contractor Exchange are approved. Throughout the week, completed TDocs will be received by managers from project staff. Completed and approved TDoc files must be saved into the Reporting Toolset’s Completed folder. The Reporting Toolset will not only generate TDocs for project staff members, it will also automatically email them out (via Microsoft Outlook). Weekly acutals are inputed directly into Microsoft Project. Activities are repeated for the next week, using the updated Microsoft Project data files.

White Paper

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Frequently Asked Questions

What software does ATRT require?
A: ATRT will not complete your MS Project Workplan. You must complete the worlplan with a valid .mpp file. You must also have the MS Office Suite installed, more specifically MS Outlook, MS Word and MS Excel. No other hardware or software is required.

What information does ATRT require to work?
A: ATRT requires the basic of information to function. This includes a task, resource assignment(s), budget (Remaining work or ETC), and a valid email address. More information can be required by the organization, but not less. Therefore, the most simplistic of work plans can function or the most complex. You only get what you measure!

How many project workplans (.mpp) can ATRT handle?
A: Typically, most clients use 1 to 10 workplans in ATRT.

How many project management hours could ATRT save in the course of a month?
answer 4.

How does ATRT reduce project budget costs?
A: Lowers the time your Project Managers, Employees and PMO spend on capturing and reporting on time throughout the organization. While it improves time and project scheduling reporting so you can focus on on the end product! It is a perfect solution for those organizations who do not see the value of implementing MS Project Server.

How difficult is it to integrate ATRT into MS Project and MS Excel?
A: Seamless. The tool is built to provide seamless integration between all MS Office Applications including MS Excel and MS Project.

How many project management hours could ATRT save in the course of a month?
A: This depends on scale and scope of the program/project. Contact us (hyperlink) to find out more. For example, at one client we implemented the tool resulting in the PMO reducing from 7 Full Time Employees to 3 Employees to manage the project. This resulted in over $500,000 US a year in cost reductions.

How is reporting completed in ATRT?
A: Reporting is built on standard templates and customized reports you can create. The data is only as good as the structure of the workplan so structuring the workplan to meet the needs for effective reporting is key. We want our reports to simply tell us - are we productive, efficient, on-time and on-budget with our work.

What license options are available for ATRT?
A: Trial version for 15 days. 1 year license. Renewal thereafter.

What is the license fee for ATRT?
A: A license cost does apply, however given the application sits on the administrators desktop there are no infrastructure costs. Please contact us. for more information.

Is ATRT really configurable to my organization needs?
A: Absolutely! The tool is typically used on the PMO administrator's computer. The setup and configuration in terms of fields and Key Performance Indicators (KPI's) may change over time. From the data you show employees to data shown on the reports, this can be customized entirely within the tool - without any coding. You can update easily in the tool as your needs change.

Is ATRT customizable?
A: Yes. We have certified developers who can customize the application to your requirements. If your interested in discussing your situation at no cost. Contact us (hyperlink) to find out more.

Is ATRT back-wards compatible?
A: Yes. ATRT has been tested on different platforms (Vista, Windows 7, XP) and different version of MS Project 2003 and 2007.

Were your questions answered in these FAQs? If not, feel free to contact us.

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